Retreat Terms & Conditions

Our Rationale

We work hard to create great retreats and workshops; to be fair with our hotels, staff, and other suppliers; and to provide excellent service to our participants. Our payment, cancellation, and supplement policies are designed to accommodate everyone’s needs: our suppliers’ our participants’, and ours. Please supply yourself with travelers insurance to ensure your well-being while abroad. Thank you in advance for understanding.


Registering for a retreat requires payment in full payable by check made out to Jess Crutchfield, or debit/credit card via Venmo or PayPal. We cannot be liable and responsible for dozens of students' payment plans as a credit card company would be. In certain situations, a payment plan can be considered on a case-by-case basis.

Retreat Cancellation Policy

Deposits are refundable only if retreat sells out and you/we find someone to take your spot; a refund will be given (less a $150 administration fee.)  Payments are also transferable to another attendee, minus a $150 re-booking fee.

All fees paid (minus the admin fee) are refundable up to 90 days before start of event,  ONLY IF the retreat sells out AND we/you find someone to take your spot.

We are sorry, but injury or illness are not exceptions to the above terms. This is why we highly recommend that you purchase travel insurance. (please see below for more information.)

If you pre-registered to hold your space, your balance must be paid in full 90 days before start of your retreat. All registrations received within 90 days of retreat start must be paid in full at the time of registration.

Please do not ask us to make exceptions. We make decisions based on you signing up in the first place: we assign guides and other supporting staff, we reserve vehicles, hotel room, and pre-pay activities, most (or all) of which costs are not refundable to us. Our retreats are often full and a cancellation often means we have lost the opportunity to give your spot to someone else. Remember you have the option to get travel insurance and if you choose not to purchase this, you are taking a risk. We reserve the right to cancel the retreat, but in this case you will receive a full refund.

It is highly recommended that you purchase travel insurance to protect your investment and your health and well-being. We recommend that you purchase your trip insurance when you book your retreat. 

Suggested companies:

Event Cancellation: In the unlikely event the program is canceled, all payments will be refunded. Personal expenses including travel expenditures will not be reimbursed, and are considered each individual's own liability.  In the highly unlikely case of event cancellation, a refund of all payments received by Jess Crutchfield shall constitute full and final settlement.